Automatically generate an invoice for every booking with VAT displayed per line item

A professional booking system does not stop at reservations. Clear and accurate invoicing is just as important. That is exactly what these new RentAccent features address. From now on, you can generate an invoice with a single click for every reservation, in the correct language and with VAT displayed per line item. This includes a configurable template that automatically formats invoices in your own branding. This makes RentAccent not only powerful for reservation management, but also for your financial administration.

Invoices automatically available for every booking

When you open a booking in the management environment, the new ‘Invoice’ button appears at the bottom of the detail screen. This allows you to immediately open a preview of the corresponding invoice. At the top, you will find the option to print the invoice or save it as a PDF — perfect for your accounting or for sending to your customer. The invoice opens by default in the customer's language, but you can also manually select the preferred language. Ideal for international rentals or multilingual customer service.
 

Your own invoice template with logo and terms

Each invoice is automatically generated based on a configurable invoice template. You set up this template once and it includes:
 

1. Your company name and contact details
2. Your logo or brand styling (optional)
3. Optionally a standard text or reference to your terms and conditions

From that moment on, all invoices are automatically generated in this layout. Professional, consistent, and recognizable.
 

Display VAT per line item on the invoice

Do you work with different VAT rates, for example 9% on a meal and 21% on a rental item? You can now specify the applicable VAT rate per line item. RentAccent automatically calculates the VAT amount and displays it per line on the invoice.

You can choose between:

1. Standard VAT rate (e.g., 21%) applied automatically to all items
2. Specific VAT per item (e.g., 9% on a lunch package, 21% on the bicycle)
3. No VAT for situations such as volunteer projects or exemptions

Please note:
Changes in VAT percentages only apply to new reservations created after the change is entered.

How about tourist tax?

Tourist tax is often calculated per person per night and is therefore not a percentage applied to a product or service. For this reason, tourist tax can easily be added as an ‘Extra’ via the Booking Module. The amount will then be shown separately on the invoice, outside of the VAT calculation.
 

One central system for booking and invoicing

With this extension, RentAccent provides even more value as a complete booking system for rental businesses. You not only manage reservations, customers, and payments, but also invoices and fiscal information from one single environment.

1. Automatically generated invoices
2. VAT per line item on the invoice
3. Multilingual support
4. Suitable for rentals to both consumers and businesses
    

 

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Curious how this works for your rental business?

Try RentAccent without obligation or request a demo today. See for yourself how your administration and communication can become easier and more professional.